Entering and Maintaining Clauses & Options
Clauses & Options Help Page Summary
This tutorial page will instruct you on using the Clauses & Options feature, the field values and options available. The Clauses & Options page will be displayed for all lease types. For iLeasePro general navigation instructions, please visit the QuickStart General Navigation page.
Prerequisites
The following must be completed by the Administrator in order to use the Options & Clauses feature;
- Setup of the Options & Clauses User Defined Fields by the Administrator.
- See Account Settings – Application User Defined Fields Valuesfor Clause Type
- Setup of the Options & Clauses User Defined Fields by the Administrator.
- See Account Settings – Application User Defined Fields Valuesfor Option Types
Page Sections
The Clauses & Options page contains the following information;
- Options General Info
- Clauses General Info
- Clauses & Options Document Management
Section Help
Every page with Sections offers you additional help for that Section. This help information can be accessed by clicking on the question mark in the Section header bar.
Notes
To add annotations/notes to support the information entered, click on the notepad icon shown above. A new page will be displayed where you can add personalized notes that you would like to make to help you or others in your team identify key dates/reasons, etc for the lease information entered.
Clauses & Options Feature
The Options & Clauses page is used when abstracting. Users can enter in the key Options & Clauses defined in the lease. Critical Dates can be specified for the Options.
Adding a New Option
To add a new Option, select the Option radio button as shown below.
Option: Select the option that you would like to create from the Option dropdown list. If you do not see the Option you are interested in the administrator will need to add the Option from the Account Setting>Account Settings on the Admin site.
Date: Select from the calendar popup, or enter a valid due date for the Option Date.
Set as Critical Date: To begin monitoring this due date through the iLeasePro Critical Date feature, click on this checkbox. You can view/monitor this date on the Dashboard or you can opt in and schedule an email to display the upcoming critical dates through the iLeasePro Critical Date Email Notification process.
Lease Paragraph: Enter in the paragraph name in the lease where the option is placed.
Description: The description can be used to store the abstracted Option information from the lease.
Add Option Button: Select the Add Option button to add a new Option for the current lease. The new Option will be visible in the table below the button.
Changing an Existing Option
To change an existing Option, select the Option radio button as shown below.
Click on the Edit button, for the Option that you are interested in modifying, as shown by the red arrow below;
The Option’s detail Option Date, Critical date indicator, Paragraph and Description will be populated with the Option’s information. Any of these fields can be modified.
Update Option button: Select the Update Option button to save the changes to the Option that have been made.
Deleting an Existing Option
To delete an existing Option, select the Option radio button as shown below.
Click on the Delete button, for the Option that you are interested in modifying, as shown by the red arrow below;
Click OK when asked if you would like to Delete the entry and the Option selected will be deleted. The Option will not longer be visible in the table under the button.
Add a New Clause
To add a new Clause, select the Clause radio button as shown below;
Clause: Select the clause that you would like to create from the Clause dropdown list. If you do not see the Clause you are interested in the administrator will need to add the Clause from the Account Setting>Account Settings on the Admin site.
Lease Paragraph: Enter in the paragraph name in the lease where the option is placed.
Description: The description can be used to store the abstracted Option information from the lease.
Add Clause Button: Select the Add Clause button to add a new Clause for the current lease. The new Clause will be visible in the table below the button.
Changing an Existing Clause
To change an existing Clause, select the Clause radio button as shown below.
Click on the Edit button, for the Clause that you are interested in modifying, as shown by the red arrow below;
Deleting an Existing Clause
To delete an existing Clause, select the Clause radio button as shown below.
Click on the Delete button, for the Clause that you are interested in modifying, as shown by the red arrow below;
Click OK when asked if you would like to Delete the entry and the Option selected will be deleted. The Option will not longer be visible in the table under the button.
Clauses & Options Document Management
For detailed explanation on uploading an electronic document into iLeasePro, please reference the Upload Document Help Page.